Planned tasks

Many automatic actions that the system performs can be set in GIRITON. These are so-called planned tasks and you can find them in the User menu > Configuration > Planned tasks.

Mostly used planned tasks include, for example, setting up a break - automatic inserting, extending, or shortening its length. A special article is created for this.

Furthermore, the system can monitor the limit of worked hours for people on an agreement to complete a job or, for example, notify about running out of benefits (SickDays, Home Office,...). You can find how to set up this task at this link.

Other frequently used tasks

  1. Inform me about approaching birthdays 
  2. Inform me about approaching end of employment
  3. Inform me about approaching end of employee probationary period
  4. Inform users about errors in their attendance
  5. Lock attendance
  6. Attendance generation

All of them can be set to any number of e-mail addresses to which notifications should be sent. It is also possible to restrict only the specific departments or people.

You will find many more in the system. We will be happy to help with their settings.

Attendance generation

This planned task automatically inserts attendance according to the specified shifts. It works in such a way that it always starts the next day at the time it has set. I.e. attendance is always filled in for the previous day if no attendance activity was entered here.

If the system detects an embedded attendance activity, the scheduled task will not run (unless you have set a partial collision with that particular activity). Attendance generation is most often used by managers who do not record attendance manually.

Follow the instructions below to set up this scheduled task:

  1. Go to the User Menu - Configuration - Planned tasks and here, via the green Add button, add a task called Attendance generation.
  2. Here you can choose which shifts attendance will be automatically generated.
  3. Don't forget to save the changes.

NOTE: Selected users must have scheduled shifts. If they do not have them scheduled, the system will not automatically enter their attendance. So you can create Shift Planners for selected people.

Automatic locking of the attendance

The Lock Attendance planned task automatically locks attendance on the selected day of the month.

This task is created automatically for newly created accounts. It only needs to be set up and activated, which is usually done during the first cooperation with technical support.

  1. You can set a scheduled task through the User Menu (your name at the top left) - Administration - Planned tasks - (Add) - Lock attendance.
  2. Set the e-mail address where the list of possible reasons why the attendance could not be locked should be sent.
  3. Choose on what workday the automatic lock should occur. This is usually a day when you have your attendance checked and ready for payroll.
  4. Locking can be set for Last month or Since start of the year to the last month.
  5. Check the Active box if it is disabled.

You can find more about closing attendance here.