Human Resources

You will be offered a list of all created users at the bottom in the Human Resources agenda. A person's detail will be displayed at the top after clicking on a specific user. It is necessary to state, for each employee, the beginning and (possibly) the end of employment. Click Add to add a new user. If you want to add more users at the same time, you can also perform a mass import.

Departments and sub-departments

It is possible to create a new department with the Add button by clicking in the department field in the 1 Basic card. A sub-department will be created if you have already clicked on a created department in the list and pressed the Add button.

Each user can be assigned to one or more departments once the departments are created. It is possible to specify user permissions according to the departments.

Permission groups

Select one or more permission groups to which the being edited person belongs in the 4 Permission groups card. Permission groups determine what rights this employee has available within the system. The Employees with own attendance group is default and includes all newly created users. This permission group grants you the right to view your own attendance and your own business trips. There are several default permission groups in the system after creating an account which can be changed later in the User Menu - Configuration - Permission groups.

How to create user access to the web or mobile application

Suppose you want the person to be able to log in to the web application or use the My Attendance mobile application. In that case, you must create login details - users usually log in with their e-mail address entered in the 2 Contact card.

1. Check all people to whom you want to send access data in the Human Resources agenda.
2. Click on the Send system access invitation button at the top after marking them.

3. A message with a link to login will be sent to the user's emails, which are stated in the card 2 Contact. This link will only be available for 3 days due to safety.

   Before sending the invitation, the system prompts you to choose where exactly to send the invitation:

   a) Work email

   b) Work or personal email - it is primarily sent to the work email, if it is not filled in, then to the personal email

   c) Personal or work email - sent primarily to personal, if not filled in, then to work

   d) Personal email

How to assign PINs, chips, or fingerprints

If you want to assign PINs, chips, or fingerprints on your computer or on Attendance clocks, go through the instructions here.

Proceed as follows if you use QR codes for user identification

1. In the Human Resources agenda - 5 Attendance card - It is necessary to manually enter at least one number in the Attendance PIN, chip, QR code 1 field for each user which will be used for a QR code creation afterward. 
2. Click on the Print button at the top after filling in this information and select the print report QR codes of employees for their generation.

How to add a tag to your users

A lot of settings in the system are tied to departments or tags. Users can be tagged directly in HR, either individually or by bulk editing.

1. In the HR agenda, use the checkboxes in the list of users to select the users to whom you want to add a new tag.
2. On the 1 Basic tab, click in the Tags field and type any word(s) without spaces. Press Enter and the tag will be created next to the Tags field.
3. Save your changes.

Once a tag has been created for someone, it will appear in the menu for other users.

An arrow can be clicked in the Tags field to display all tags used in the system. Click on a specific tag to make a selection. You can then save the changes.