Dashboard with swimlanes

Agenda Dashboard with swimlanes gives us the ability to create a bulletin board where we can create our own tickets, change their status by assigning them to columns and sort them as needed.

We can have an unlimited number of boards, so one board with columns can be used for tickets and another for storing and organizing our own notes, for example.


What options does swimlanes offer

  • The ticket can be assigned to selected members.
  • It is possible to set a deadline and subsequent notifications before the approaching date of the ticket.
  • Tickets can be marked with their own colored tag, so they can be easily searched and filtered.
  • The fields in the ticket can be customized.
  • Any attachment can be added to the tickets.

Tickets can be created, moved, tagged, archived, filtered and searched.

Add columns, ticket settings and creating a new board

The system offers the creation of an unlimited number of boards, in the basic settings we already have the first Board with columns ready. The Dashboard with swimlanes many settings such as renaming custom columns, adding custom fields and notifications.


Adding custom columns (swimlanes) to a bulletin board

  1. Go to the Custom Agendas settings - via User Menu (Your name) - Configuration - Custom Agendas.

    Select the bulletin board you want to edit.

    Go to tab 2. Agenda Fields - select the State field - then the Values tab.

    In the Values column, type the name of the new column and save the changes.

NOTE: Tickets can be filtered by the checkboxes in the image above, on the initial Dashboard with swimlanes tab.

Editing ticket values and descriptions

To edit the fields, go to their settings via the User Menu (Your name) - Configuration - Custom agendas - Dashboard with swimlanes - Agenda fields.

  • Here you can create new fields, rename them or change their values, for more see help Agenda fields.

Adding coloured tags to tickets

To add new tags or edit existing ones, go to their settings via User Menu (Your name) - Configuration - Custom Agendas - Dashboard with swimlanes - Agenda fields - Tags - Values.

Notification settings

Notifications can be created for tickets to alert selected members, e.g. when a ticket deadline is approaching.

  • To set up notifications, go to their settings via User Menu (Your name) - Configuration - Custom Agendas - Dashboard with swimlanes - Notifications.

EXAMPLE: Setting an alert the day before an upcoming deadline.

Title: Warning the day before the deadline

Condition type: Time condition

Date field: Deadline

Person field: Members


Condition tab

Period: 1 day

Period repetition: every

Notify every: 1 day before


Creating a new Dashboard with swimlanes

  1. Go to the Custom Agendas settings via User Menu (Your name) - Configuration - Custom Agendas - Dashboard with swimlanes.
  2. In this tab, click on the +Add button at the top and add a new Agenda Dashboard with swimlanes.
  3. Selecting it will then take you to the settings.

NOTE: To add new dashboard you need to rename the previously created bulletin board with columns (you cannot have multiple bulletin boards with the same name).!

See also help for Setting up a new Agenda

Permissions - who can view the Column Board?

If you are an account administrator, you can view and edit all agendas. You can manage access to the Dashboard with swimlanes agenda by using the Agenda Dashboard with swimlanes - view records and Agenda Dashboard with swimlanes - edit records permissions.


Importing data from other systems

The agenda offers the possibility of importing data from other ticketing systems - for example Trello.

  • You can import already created tickets from other systems without losing the saved data.

How to import data from Trello

  1. In Trello: click on the Three dot menu -> Print, export and share -> Export to CSV -> the file will be downloaded to your computer.
  2. In Giriton: Open User Menu -> Configuration -> Import -> Load CSV -> select the option "Records of type Dashboard with swimlanes".

  • Before importing, it is necessary to create Columns and Tags in the Dashboard with swimlanes so that they agree with the original values in the Trello (User Menu (Your name) - Configuration - Custom Agendas - Dashboard with swimlanes - Tags).
  • When importing (in the importer) it is necessary to select which Tags in Trello correspond to Tags in Giriton, also that the column names (state) in Trello correspond to the column names in Giriton (by state we mean column names).
  • Import can be done repeatedly.

For more see also more of HR agendas.